Exhibitor Information

Check This Page Often for Updated Exhibitor Information

  • 2023 Move in Schedule and Check Lists

    PLEASE read all move-in instructions carefully as the procedures/policies have changed.  Make sure all employees/staff handling move-in or working at the show receive this information.

    Following are move-in schedules and check lists for all the exhibit halls. If you have any questions, please call 901-947-3104.


    Exhibitors in the Main Hall, Lower Level Hall and Level 1 Lobby who are placing large equipment or displays, needing extra time for assembly, please click on the links below to review the exhibit hall maps with the move-in schedule for your company.

    Level 2 (Main Hall) - Move-in Schedule 

    Lower Level Hall - Move-in Schedule

    Outside - Move-in Schedule -   William.Lindamood@southerncottonginners.org will coordinate move in time for Outside exhibits.

    If you have any questions about your move-in date/time for the Main Hall, Lower Level Hall or Level 1 Lobby, please contact:

    If you have any questions about your move-in date/time for the Main Hall, please contact: Cynthia Barton, Fern Nashville, (615) 256-0357.

    For all other move-in questions, please contact Fern at (615) 256-0357 or cbarton@fernexpo.com


    ALL exhibitors please click on the links below, for your corresponding exhibit hall, to review the move-in instructions and check list for your booth operation as specified by contract.

    Lower Level Hall

    Level 1 Lobby


    Main Hall


    All exhibitors please be sure to secure all materials in your booth space overnight to prevent theft.  We have security in the building, and while we make every effort to protect your property, we can't accept responsibility for lost or stolen items.

    Driving Directions for Each Exhibit Area

    Each exhibit area has a specific loading dock to use for move-in and move-out.  Click the link below to view the driving directions to each Exhibit Area loading dock.

    Tell your truck drivers DO NOT USE Google Maps for Mid-South Farm & Gin Show.  They will end up at the show office, not the Renasant Convention Center.

    Driving Directions

  • 2023 Exhibitor Application

    Click here to access the 2023 Exhibitor Application

  • 2023 General Show Rules

    Click here to view the General Rules for the 2023 show.

  • 2023 Exhibitor Dashboard

    CLICK HERE to access the 2023 Exhibitor Dashboard.  You can find the following items on the Exhibitor Dashboard.

    1) View and pay your invoice

    2) View Booth Contract - Booth Number and Dimensions

    3) Company Directory listing - view company listing, upload logo, brochures and URLs to videos

    4) Register Booth Staff for Name Badges

    5) Order Show Services - Fern

    6) Order Electrical/Internet - Renasant Convention Center

    7) Order Sign Rigging and Audio Visual needs - Prestige

    8) General Rules for Exhibitors

    9) Move-in Instructions

    10) Listing of area hotels

    11) Submit your Certificate of Insurance (COI)

    12) Get connected with the Show - links to Social Media

  • 2023 Exhibit Hall Maps

    Click here to view the 2023 Exhibit Hall Maps.

    Once the page loads, look for "Halls" at the top of the page.  Select one of the following from the drop down menu:

    1) Lower Level Hall

    2) Level 1 Lobby & Outside

    3) Level 2 - Main Hall, Ballroom and Corridor

  • 2023 Show Program Ad Rate Card & Mobile App Rate Card

    Click here to view the Rate card for the 2023 Mid-South Farm & Gin Show Program.

    Space Deadline: December 16, 2022

    Material Deadline: January 6, 2023


    Click here to view the Rate Card for the 2023 Mid-South Farm & Gin Show Mobile App

  • 2023 Hotel Listing

    Click here for a list of area hotels. 

    Please call the hotels directly to make your reservations.

  • Power Washing Service

    Bird Mobile Washing will provide power washing services for exhibitors with equipment.
    No drying, No detailing.
    Please contact Rashawn Bird for pricing and scheduling.

    Bird Mobile Washing
    Contact: Rashawn Bird
    Phone: 901-236-9613

  • Covid Guidelines

    Mid-South Farm & Gin Show will be in compliance with the Shelby County Health Department. Currently there are no mask or social distancing requirements, just recommended practices.

    Below is a link to the Renasant Convention Center  - facility information about Covid



    Our formal regulations are from the Shelby County Health Department